Use case - Data protection

It's quite simple.
‍More data + more places = more risk

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The cloud is full of forgotten personal data

Files, exports, screenshots, emails, and documents accumulate across cloud systems as years go by. Much of it contains personal data that no one remembers - but attackers will find it.

Businesses underestimate their exposure

Security teams often focus on protecting systems, not the hidden personal data spread across them. Unknown data sprawls create blind spots that increase breach risk and impact.

Employees can’t secure what they can't see

Teams don’t have time to manually hunt through inboxes and folders for sensitive data. As a result, risky files stay where they are, unprotected and overlooked.

The solution is simple

Delete personal data that is no longer needed

Sheltr Data Discovery continuously scans cloud systems to detect personal data wherever it lives, even scanned images of passports embedded inside old email attachments that have been long forgotten.

By uncovering what personal data exists, who created it, and where it’s stored, Sheltr makes it easy for employees to remove unnecessary data and reduce the potential impact of breaches.

Minimising data isn’t just about compliance, it’s one of the most effective, practical cybersecurity safety measures available.

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How Data Discovery strengthens your data protection posture

Reduces breach impact: Unnecessary personal data amplifies the consequences of any cyber attack. Data Discovery identifies risky personal data so teams can remove it before attackers reach it.

Limits lateral exposure: Uncovers personal data scattered across email, cloud drives, shared folders, and more, reducing the number of places where sensitive data can be accessed or exfiltrated.

Enhances zero-trust practices: A clean, minimised data environment makes it easier to apply least-privilege access, enforce security policies, and reduce accidental over-sharing.

Improves incident readiness: Knowing what personal data exists, and where, is critical in incident response. Data Discovery provides a clear inventory so teams can react faster and more accurately during incidents.

Supports secure collaboration: By surfacing old and unnecessary personal data, Data Discovery helps prevent sensitive files from being shared unintentionally or stored in the wrong locations.

Strengthens overall resilience: Continuous monitoring uncovers unhealthy data behaviours, and areas where teams need guidance, enabling more proactive security practices across the organisation.

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Department ownership

Give managers the insights they need to engage their teams

Sheltr Data Discovery gives each department manager visibility into the personal data their team holds, while each employee receives a personal portal that guides them through reviewing and deleting unnecessary data.

Managers can monitor progress, spot areas that need action, and help teams reduce exposure over time. This distributes data protection responsibility across the organisation, increasing resilience without increasing workload in a centralised function.

Integrates with your cloud

Works seamlessly with Microsoft Cloud and Google Workspace*

Sheltr Data Discovery connects directly to your existing cloud environment, scanning email, drives, shared folders and more. Setup takes just a few minutes, and once connected, Data Discovery runs silently in the background.

See it in action

* Google Workspace is under development.

Hear it directly
from our customers

"At INDURA, we see data protection as a key part of our responsibility towards both employees and partners. Sheltr has helped foster a stronger culture of data security and increased awareness of GDPR across the organisation."

INDURA

"At NC Nielsen, we have long prioritized data protection, and it is important to us that both employees and customers know that we take it seriously. That is why we value our collaboration with Sheltr, which supports exactly that.
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We have been working with Sheltr since the very beginning – and although we were also part of the process when the solution was still in its early development stage, today we have a strong and well-functioning tool that we are very happy to use."

NC Nielsen

"At GS1 Denmark, we find that Sheltr effectively supports our work with information security. The solution helps users quickly identify emails and documents that require action. For me as the person responsible for IT, it provides reassurance that potentially sensitive content doesn’t go unnoticed."

GS1

"It was not a difficult choice. The platform is simple, well-functioning, and meets our requirements for security and anonymity."

European LifeCare Group

"Sheltr’s Data Discovery solution has been instrumental in providing us with essential insights and an overview of our data. It has also simplified the process of data review for our employees."

Fagbevægelsens Hovedorganisation

"we are committed to helping people move forward in life, which is why it is essential for us to have control over our data - and to ensure that we do not retain personal information longer than necessary.

Data Discovery has proven to be an effective and well-documented tool in supporting the ongoing deletion of personal data"